Why I like Paper Medical Records

Sometimes I feel a little like a dinosaur. I like paper medical records. I like them printed out, organized and ready for my review as a legal nurse consultant.

Medical record review: which is faster?

Although I received PDFs of medical records, I used them to print out paper records. Using preprinted medical record tabs, I put the records into categories, starting with the oldest record and ending with the newest record of that type.

I know that medical records can be rearranged using Adobe Acrobat once they are scanned and saved as PDFs. Intellectually I understand that. I own Adobe Acrobat. However, I see the process as cumbersome for large records. Is it faster to grab several sheets of paper and rearrange them in the correct order, or to set up a file called “Nursing Notes” on the computer, and drop and drag each page? I like paper medical records for ease of organization.

Is it faster to slip a preprinted index tab on top of a stack of medical records, or to mark each record according to its type and then drag it to the right spot?

Scanned medical records and expert witnesses who like paper medical records

How would an expert witness feel if he or she got scanned records instead of paper records? I routinely received thanks from our experts at Med League because we organized the records for them.

Would an expert be comfortable going into a deposition with a laptop and scanned records and be able to answer, “Where did you find that in the record?” There is enough tension in a deposition room as it is without the expert hunting on the screen for the answer to that question.

Furthermore, I’ve asked my attorney clients if they have seen an expert come to a deposition with a laptop and scanned records. So far, no one has. This doesn’t mean it is not occurring.

One of my clients recently asked me why I like paper medical records over records that have been scanned. The attorney’s perception was that he would save money if he supplied a disk with medical records. He did save money – on the shipping costs. But I wonder if handling PDFs is a time and money saver.

What do you think? Do you prefer paper or PDF medical records?

Pat Iyer MSN RN LNCC is president of The Pat Iyer Group. Learn more about handling medical records by participating in an all new webinar, Medical Record Traps and How to Overcome Them. Get details at this link.